Debitoor

What is debitoor

Debitoor is a cloud-based invoicing and small business accounting tool aimed at freelancers, sole proprietors, and micro to small businesses. It focuses on the core bookkeeping tasks most small operations need: creating invoices and estimates, tracking expenses, recording payments, and producing basic VAT/tax reports. The interface is designed to be lightweight and accessible for users without formal accounting training.

The product is commonly used by independent contractors, consultants, creative professionals, and small retail or service businesses that need a straightforward way to bill customers, accept online payments, and keep a digital record of business transactions. Debitoor is region-aware: it includes localized VAT/tax handling, invoice numbering rules, and document templates for several European markets.

Debitoor is offered as a web application and mobile apps so users can create invoices and record income or expenses on the go. It also exposes integrations and an API surface to connect with payment gateways, e-commerce platforms, and third-party automation services.

Debitoor features

Debitoor groups its feature set around invoicing, expense management, reporting, and integrations. The invoicing module includes customizable invoice templates, automatic invoice numbering, recurring invoices, and pre-built payment links to let customers pay online. Users can attach files, add project or product lines, and send invoices by email directly from the application.

Expense and bank transaction features let users record receipts, categorize expenses, and import bank statements when supported by local bank feed partners. Expense categories can be used to produce profit-and-loss summaries and to prepare VAT reports. Debitoor also supports simple inventory tracking by line items on invoices, but it is not a full inventory management system.

Reporting is focused on what small businesses need for VAT and tax filing: VAT summaries, profit & loss overview, outstanding invoice lists, and customer aging reports. Reports are exportable to common formats for accountants and tax submissions. The UI displays dashboards for unpaid invoices and cash flow snapshots.

Integrations and automation: Debitoor supports integrations with common payment processors, has connectors to e-commerce platforms via third-party services, and offers Zapier compatibility for basic automations. The platform provides an API for developers to programmatically create invoices, manage contacts, retrieve documents, and synchronize transaction status with other systems.

What does debitoor do?

Debitoor creates, tracks, and manages invoices and basic bookkeeping records for small businesses and freelancers. It lets users design and send professional invoices, add payment links, record client payments, and follow up with reminders for late invoices. Debitoor simplifies the regular bookkeeping tasks that are required for VAT and small-business accounting.

It also records expenses, either manually or via imported bank statements, and categorizes them for reporting. The platform produces VAT reports and simple profit-and-loss overviews that help users prepare figures for accountants or tax authorities. Debitoor is not intended to replace full ERP systems; rather, it focuses on keeping invoicing and simple accounting accurate and accessible.

The API and integrations enable Debitoor to function in small-business stacks: incoming sales from an online shop can be converted into invoices, payment confirmations can close outstanding invoices, and recurring billing can be automated for subscription-based services. Mobile apps permit issuing invoices and recording receipts while away from the office.

Debitoor pricing

Debitoor offers these pricing plans:

• Free Plan: €0/month with limitations on features and number of invoices
• Starter: €5/month billed monthly (€50/year billed annually) with core invoicing, basic reporting, and one payment integration
• Professional: €10/month billed monthly (€100/year billed annually) with recurring invoices, expense tracking, and multiple payment integrations
• Premium: €20/month billed monthly (€200/year billed annually) with advanced reporting, automated bank feeds, and priority support

Prices vary by country and currency; some markets have slightly different tiers or names. Check Debitoor's current pricing for the latest rates, local currency options, and enterprise or accountant plans.

Debitoor often offers a free trial period on paid plans so users can test features such as recurring invoices, bank imports, and payment links before committing. Annual billing is generally discounted compared with monthly billing, and some features—like automated bank feeds—may require the higher-tier plan or add-on.

When selecting a plan, evaluate invoice volume, the need for bank reconciliations, support for multiple users, and whether you require integrations with payment providers or e-commerce platforms. For accounting-ready recordkeeping and VAT reporting, the Professional or Premium plans are commonly recommended for active small businesses.

How much is debitoor per month

Debitoor starts at €0/month for the Free Plan; paid plans typically start at €5/month when billed monthly for basic invoicing. Mid-tier plans for recurring billing, expense tracking, and basic bank imports commonly fall in the €10–€20/month range depending on the market and billing cadence.

How much is debitoor per year

Debitoor costs about €50/year for the Starter plan when billed annually and can cost around €100–€200/year for mid and upper tiers depending on features and discounts for annual billing. Exact yearly totals depend on regional pricing and any promotions.

How much is debitoor in general

Debitoor pricing ranges from €0 (free) to roughly €20+/month. The real cost for a business depends on required features: recurring invoices, automated bank feeds, multiple user access, and advanced reporting all push a user toward higher tiers. For businesses with only occasional invoicing needs, the free or Starter plan may be sufficient; growing microbusinesses typically choose Professional or Premium plans.

What is debitoor used for

Debitoor is used primarily for creating and sending invoices quickly and keeping a basic accounting record of business transactions. Freelancers and small business owners use it to generate professional-looking invoices, attach payment links so customers can pay online, and manage customer contact records in one place. The system records invoice statuses so users can follow up on pending payments.

Aside from invoicing, Debitoor is used for expense tracking and VAT reporting. Users can upload receipts, assign expense categories, and generate VAT summaries for tax filings. Those who must provide figures to accountants use Debitoor’s export and reporting features to hand off compact, formatted financial data.

Debitoor is also used as part of a business’s digital workflow: integrating with payment processors to reconcile invoices automatically, connecting to e-commerce sales via middleware, and using the API to sync contacts and invoices with CRM or inventory systems. Small teams use Debitoor as the bookkeeping backbone while outsourcing complex accounting tasks to a professional.

Pros and cons of Debitoor

Debitoor’s main strengths are clarity and ease of use. The interface is oriented toward people without accounting backgrounds, with simple invoice creation, clear status labels, and templates that meet regional invoicing standards. For sole traders and freelancers, the speed of issuing invoices and adding payment links reduces administrative friction.

The product handles localized VAT calculation and basic tax reporting in supported countries, which is a big benefit for small businesses that must comply with local tax rules. Mobile apps allow issuing invoices and recording expenses on mobile devices, which suits service providers and on-the-road professionals.

On the downside, Debitoor is intentionally minimal compared with full accounting suites. It is not a replacement for full-featured accounting software when a business needs double-entry bookkeeping, payroll, multi-currency consolidated reporting, or advanced inventory management. Users with complex bookkeeping needs will need to export data to a more robust accounting system or use an accountant’s integration.

Integration depth can be a limitation in some markets: while Debitoor offers common payment gateway support and Zapier connectivity, some specialized bank feeds or niche e-commerce connectors might require additional middleware. Larger teams or businesses with multi-entity accounting needs may find Debitoor’s user and permission model too lightweight.

Debitoor free trial

Debitoor typically offers a free trial of its paid plans so prospective users can test recurring invoices, bank imports, and payment link functionality. The trial usually provides access to Professional-level features for a limited time, allowing users to confirm that automated workflows and reporting meet their needs before paying.

During the trial you can create real invoices, send them to customers, and use the payment integrations to confirm the payment flow. Trial data will usually persist if you upgrade to a paid plan, avoiding the need to re-enter invoices and contacts.

If you need more time to evaluate features, contact Debitoor’s support or sales channels because some markets or promotions extend trial periods. Check Debitoor's current pricing or support pages for up-to-date trial terms and any time-limited offers.

Is debitoor free

Yes, Debitoor offers a free plan with limitations. The Free Plan is suitable for very small users who issue only a handful of invoices and do not require advanced reporting, automated bank feeds, or multiple payment integrations. For businesses that need recurring billing, automated reconciliation, or export-ready VAT reporting, a paid plan is usually necessary.

Debitoor API

Debitoor provides a RESTful API that lets developers create and manage invoices, contacts, products, and payments programmatically. Typical API capabilities include creating draft invoices, retrieving invoice status, adding or updating contacts, and downloading invoice documents in PDF format. The API is useful for connecting Debitoor to external CRMs, e-commerce platforms, or custom billing systems.

Authentication is normally handled with API keys or OAuth tokens depending on the integration model. Rate limits and endpoint specifics are documented in the developer documentation; developers can map their internal billing events to Debitoor objects so the accounting records stay synchronized. For detailed developer guidance and endpoint references, consult the official Debitoor API documentation at the Debitoor developer site: view Debitoor API documentation.

Debitoor also supports integration through Zapier and other middleware, which simplifies common automation scenarios without writing code. Typical Zapier scenarios include creating invoices from form submissions, adding contacts from CRM events, or posting invoice reminders to team communication channels.

10 Debitoor alternatives

• QuickBooks — full-featured small business accounting with payroll, advanced reporting, and robust bank reconciliation
• Xero — cloud accounting with strong bank feed support and accountant-focused features
• FreshBooks — freelancer-focused invoicing and time tracking with simple accounting features
• Zoho Books — modular accounting within the Zoho ecosystem, good for businesses that use Zoho CRM or Zoho Inventory
• Wave — free accounting and invoicing with paid payment and payroll services for small businesses
• Sage Business Cloud Accounting — established accounting product with invoicing, VAT, and payroll options
• Invoice2go — invoice-centric product for mobile invoicing and payment collection
• FreeAgent — UK-focused accounting for freelancers and small businesses with VAT and expense management
• KashFlow — UK-targeted accounting with invoicing and VAT returns automation
• Billomat — European invoicing solution with multi-language and localization support

Paid alternatives to Debitoor

• QuickBooks — offers tiered plans that include bookkeeping, payroll, and tax features. QuickBooks is better suited for businesses that need full double-entry bookkeeping and deeper integrations with banks and payroll providers.

• Xero — subscription-based cloud accounting with broad third-party app integrations and automatic bank feeds in many countries. Xero is often chosen by small businesses that work closely with an accountant or bookkeeper.

• FreshBooks — targets freelancers and service businesses with time tracking and expense capture built into the invoicing flow. FreshBooks is strong for client-based billing and simple project-level financials.

• Zoho Books — part of the Zoho suite and integrates tightly with Zoho CRM and Zoho Inventory. It provides richer inventory and workflow automation compared with entry-level invoicing tools.

• Sage Business Cloud Accounting — provides traditional accounting features and payroll within some markets. Sage is appropriate for businesses with plans to scale into more formal accounting workflows.

Open source alternatives to Debitoor

• Odoo — open source ERP with invoicing, accounting, inventory, and CRM modules. Odoo’s community edition can be extended but requires hosting and configuration.

• ERPNext — an open source ERP that includes accounting, invoicing, inventory, and HR functionality. ERPNext is suitable for businesses that want a full stack without vendor lock-in.

• Dolibarr — modular open source system covering invoicing, CRM, and ERP functions; it’s lighter-weight than full ERPs and easier to self-host for small teams.

• InvoicePlane — focused open source invoicing application that supports quotes, invoices, and client management for self-hosted setups.

Frequently asked questions about Debitoor

What is Debitoor used for?

Debitoor is used for invoicing and basic bookkeeping. Freelancers and small businesses primarily use it to create invoices, send payment requests, and maintain a digital record of sales and expenses. It also supports VAT reporting in several countries and basic financial overviews for tax preparation.

Does Debitoor integrate with payment gateways like Stripe or PayPal?

Yes, Debitoor supports common payment providers. Depending on your country and plan, you can add payment links to invoices using payment processors such as Stripe or PayPal and have payments linked back to invoice records.

How much does Debitoor cost per user?

Debitoor starts with a Free Plan at €0/month and paid plans typically start at €5/month. Costs increase for plans that include recurring invoices, bank imports, and advanced reporting; yearly billing generally provides a discount compared to monthly billing.

Is there a trial available for Debitoor?

Yes, Debitoor usually offers a free trial of paid features. Trials let you test recurring invoices, bank feeds, and payment integrations for a limited time; trial terms can change by promotion or region.

Can I import my existing invoices and contacts into Debitoor?

Yes, Debitoor supports importing contacts and invoices. The platform accepts common import formats such as CSV for contacts and may allow invoice imports depending on data structure. You can also upload PDFs for record-keeping, but structured invoice data works best via the import tools or API.

Does Debitoor support VAT reporting?

Yes, Debitoor provides VAT summaries and reports. It calculates VAT on invoices according to local rules in supported markets and produces summaries useful for periodic VAT returns, though complex VAT scenarios may require an accountant.

Can multiple users work together in Debitoor?

Yes, Debitoor allows multiple users on paid plans. The platform supports additional user access levels depending on the plan; however, permission controls are more limited than enterprise-grade accounting systems.

Does Debitoor offer bank feeds and automatic reconciliation?

Yes, Debitoor offers automated bank imports on higher-tier plans or via supported bank feed partners. Automatic reconciliation features depend on the bank feed availability in your country and may be part of Professional or Premium plans.

Is Debitoor suitable for payroll or full accounting?

No, Debitoor is not a full payroll or enterprise accounting system. It covers basic bookkeeping and invoicing; businesses with payroll needs or double-entry accounting requirements should integrate Debitoor with specialist payroll software or migrate to a full accounting platform.

Does Debitoor have an API for developers?

Yes, Debitoor exposes a RESTful API for invoices, contacts, and documents. The API enables programmatic creation of invoices, pulling invoice PDFs, and syncing contact and payment status with external systems; see the Debitoor API documentation for endpoints and authentication details.

Debitoor careers

Debitoor is typically part of a larger organization and occasionally lists roles in product development, customer support, sales, and marketing. Career pages usually describe positions for developers, product managers, and customer success specialists who work on invoicing and accounting features.

Open positions often emphasize experience with SaaS product development, knowledge of accounting principles relevant to small businesses, and familiarity with web technologies. For current job listings and hiring regions, consult Debitoor’s corporate or careers page.

Debitoor affiliate

Debitoor maintains partner and reseller programs in some markets for accountants and bookkeeping professionals. Affiliate or partner arrangements typically include referral commissions, co-branded onboarding, or discounted access for clients managed by bookkeeping partners.

If you’re an accountant or consultant, check Debitoor’s partner program details on their website to understand referral rates, technical integration support, and marketing materials provided for partners.

Where to find Debitoor reviews

User reviews for Debitoor appear on software review platforms such as G2, Capterra, and Trustpilot where freelancers and small businesses rate ease of use, customer support, and pricing. Reviews often focus on the simplicity of invoice creation and the limitations when businesses outgrow basic accounting needs.

For more detailed, up-to-date user feedback and comparisons, search for "Debitoor reviews" on major review sites and consult community forums where small-business owners discuss invoicing solutions.